Scanning Service

What the service provides

The Council’s Document Management Centre (DMC) provide a bulk scanning service for all your hard copy documents up to and including A3, both single page and double-sided and convert these into an electronic PDF format. All documents are processed within a secure area and confidentially and securely destroyed once scanned.

We can collect your documents via our courier service, as well as prepare the documents for scanning if required, for example the removal of paper from files and plastic wallets and the removal of staples and paper clips.

Multiple documents can be scanned as one file and/or blank pages removed if required. Our equipment uses Optical Character Recognition (OCR) technology, so any hard copy originals that contain typed text become searchable once converted to a PDF, enabling you to search for information within each document and gives fast access to information. Unfortunately, this does not currently work for originals that are handwritten.

Benefits for your school

This service is suitable for schools looking to move from paper-based to a digital solution for their filing and archiving systems. This saves physical storage space, allows for quicker access to information and supports adherence to data protection laws around the retention of information.

Cost to Derby city schools and academies

• Standard charge of £22.58 per hour for scanning (minimum charge of 2 hours)
• Courier service is charged at £8.67 per collection. 

CiA name: Business Support – DMC
Internal supplier code: 2261

Contact

Name: Gareth Griffith, Team Leader
Tel: 01332 642907
E-mail: gareth.griffith@derby.gov.uk

Name: Michelle Pashley, Mailroom Team Supervisor
Tel: 01332 642438
E-mail: michelle.pashley@derby.gov.uk

How to order

Now you have selected the services you require, please visit the how to order services section to find out how you can place your order.