Requesting an EHC Needs Assessment
When to request an EHC Needs Assessment (EHCNA)
Most children and young people with SEN or disabilities will have their needs met within local mainstream early years settings, schools, or colleges.
Where you have taken relevant and purposeful action to identify, assess and meet the SEN of the child or young person and the child or young person has not made expected progress, you may want to consider requesting an Education, Health and Care needs assessment.
When submitting an EHC needs assessment you will need to be able to provide evidence of:
- the child or young person’s academic attainment (or developmental milestones in younger children) and rate of progress
- the action you've already taken to meet the child or young person’s SEN
- the nature, extent and context of the child or young person’s SEN
Before requesting an EHC needs you must make sure that you have discussed this with the child's parent/carer in full and can provide evidence of how the parents/carers have been involved in the graduated response
How to request an EHC needs assessment
- Complete the setting request form
- Complete the relevant threshold questionnaire(s)
- Gather the child or young person's views
- Gather the parent/carer views wherever possible
Submit your completed forms by secure email to EHCP@derby.gov.uk
Tips for completing the request form:
- Provide detailed personal information - this will help us to make sure other agencies can access the correct information
- Provide as much detail about needs as possible, including academic levels and developmental milestones and how they have been assessed.
- Tell us information about attendance levels
- Set out details of the SEN Support or graduated response plan including the progress made against outcomes set
- Explain how you have involved the parent/carer in the process of planning and implementing a graduated response. The SEND Code of Practice is clear that the parent should be involved in planning the graduated response.
- List the professionals who have been involved so that we can see what has been considered through the graduated response and to enable us to get their input into any future assessment. Provide reports if you commissioned private services
- Give us details of how your notional funding has been allocated, the interventions used, and the impact that this has had.
What will happen after you submit your request
- The request will be allocated to a SEND (EHCP) Officer
- The officer will contact the parent by phone/email to discuss the request and to gather their hopes and expectations of the process. The officer will be available for contact with the parent throughout the process
- We will contact health providers, social care and early help, educational psychology service and STePS, to find out about their involvement with the child or young person and to request relevant reports from the past 18 months
- Within 6 weeks the case will be scheduled to be heard by the weekly EHC Assessment panel. A decision will be made at the panel as to whether a full assessment of need is required or whether the child's needs can be met at SEN support.
For more help and advice please speak to your linked SEND (EHCP) Officer