Census

Every school in England has a statutory duty to complete the school census each term.

For the spring census, the selected time on which to base your classes as taught will depend on the last digit of your school’s establishment number.

Please make sure that pupil movements into and out of your school are finalised by the census date and that all pupils have their correct, permanent Unique Pupil Number (UPN) allocated.

If you are unable to find a pupil's UPN, please contact us and we will search our database for you – please do not issue new permanent UPNs without checking first.

Please note, failure to use the correct UPN could result in loss of funding to schools.

The deadline for all maintained schools to upload their approved return to COLLECT, is Tuesday 24 January 2023. Free schools and academies will have a later deadline set by the Department for Education (DfE), however, an early return would be appreciated wherever possible.

Please check the changes from previous school census for any new data items, or changes to existing ones.

You can view the latest approved notepad entries to be recorded against any queries generated in COLLECT. 

If you have any census enquiries, please contact Debbie Peters by email debbie.peters@derby.gov.uk or telephone 01332 642710 

Downloads‌‌

• COLLECT guidance - Loading and editing returns
• COLLECT duplicate reports
• RM Integris guidance - creating a spring census return