Property and consultancy services

This service is for all community schools.

Option one - school maintenance packages

Property and Consultancy Services offer a comprehensive maintenance package, supporting schools in providing a learning environment that is comfortable, safe, and sustainable. 

The option one maintenance package comprises of: 

• Professional advice on maintenance related issues
• Management and delivery of legislative compliance
• Managed and delivered day-to-day building and electrical and mechanical maintenance issues
• Management and scheduling of planned appliance and equipment servicing
• Energy management, advice and SALIX funding bids
• 24 hour maintenance cover with professional and technical support 365 days of the year. 

Through a network of contractors procured competitively and compliant with the public contracts regulations 2015, we ensure the effective management of our contractors to enable you to provide a safe, healthy and comfortable environment for all stakeholders.

Purchasing option one maintenance package from Derby City Council will ensure you meet your obligations under the Health and Safety at Work Act and your statutory compliance obligations.

Using us and our frameworks suppliers will enable you to access the depth and breadth of our skills and knowledge in maintenance matters. Derby City Council is a non-profit organisation; therefore, our aim is to invest to provide better services, ensuring statutory compliance across the city.

Property maintenance client portal (available to package sites)

Introduced in 2017 the property maintenance client portal has proven very successful with those schools choosing the full maintenance package. The portal also gives the ability to raise orders and queries through its interface and is being continually improved in order to give customers a better experience in using us as a service provider.

The system gives access online to essential data relating to their school such as:

• Servicing schedules
• Maintenance orders
• Servicing certificates
• Asbestos management surveys
• Projects
• Condition survey details
• Fire risk assessments and actions.

Project management, professional advice and design

Derby City Council offers bespoke services for additional maintenance and capital projects that fall outside the option one package. Consideration will be given to enquiries that require professional or procurement advice, design works and project management for which a separate fee bid can be provided by the team.

Benefits from having the maintenance package

With constant pressure on budgets, it is imperative consideration is given to innovative repairs rather than immediate replacements. Our team of professionals maintain a high degree of awareness of industry innovations and developments ensuring Derby city council can deliver best value at the same time as ensuring the school remains safe and operative.

Derby city council shares statutory and legislative responsibly for many of its schools and therefore all stakeholders best interests at heart. Our team of experienced qualified personnel are highly competent and are in a position knowing your building to offer you our expertise and advice.

Derby city council are here to help you achieve cost effective solutions whilst still remaining compliant. We are here to work with you to ensure your buildings are fully maintained to a safe and operational standard.

Our package offer is bespoke for you, with supporting documentation and proposed prices being sent to the school, for an informed decision to be made. 

The option 2 landlord compliance review

The option two package is compulsory for community and voluntary controlled schools who do not purchase the option one maintenance package.

Community and voluntary controlled schools who are not purchasing option one will need to complete the council's opt-out schools compliance statement naming their professional advisor. This document will be sent to the school on confirmation of this decision.

In selecting option 2, schools and their respective professional advisors will be responsible for compliance and statutory legislation regarding the school, land and buildings. Derby city council will review this in their role as corporate landlord and the school will be charged for a compliance review being carried out by one of our fully qualified engineers, to ensure all works are being carried out to Derby city council standards, and that the school is meeting the needs of current statutory and legislation regulations.

The compliance review will ensure that the school and their professional advisers are meeting the needs of current statutory regulations and current legislation.

The cost of the landlord compliance review is:

• Nursery, primary, junior and infant - £450.
• Secondary - price on application.

Legislative compliance

There are numerous duties placed on employers and subsequently those who control the workplace. School premises are no exception to this and are affected as much as any other workplace by changes in legislation.

Legislative compliance, in relation to the full property maintenance package, is made up of key areas, including:

• Asbestos re-inspections (where asbestos is known) 
• Electrical safety – electrical condition reports and portable appliance testing 
• Fire safety – fire alarm, emergency lighting, and firefighting equipment servicing 
• Gas and mechanical safety – boiler, hot water system, air conditioning servicing and gas drop testing 
• Water hygiene – risk assessment 
• Playground equipment inspection including resilient surfaces. 

There are other areas of building safety such as structural failure and glazing safety which we can advise on separately outside of our option one package offer. We can also provide additional professional support and guidance on other aspects in the categories above at an additional cost.

CiA name: Schools Property Maintenance
Internal supplier code: 2712

If you require our services from 1 April 2025 please inform the service of your intent to buy to help us plan ahead by emailing the contact address on this page as soon as possible.

Contact

Mark Lowe
Property Capital Projects & Maintenance Manager
Tel: 01332 642547
Email: mark.lowe@derby.gov.uk

Helpdesk
Tel: 01332 640212
or contact via the Property Maintenance Client Portal

How to order

Now you have selected the services you require, please visit the how to order services section to find out how you can place your order.