Data Protection - Secure Encrypted Emails

This service is available for all schools and academies.

What the service provides

The Council’s Information Governance Team offer a secure encrypted email solution which will allow you to send emails in a protected way.

Sending information by email remains the most popular and convenient way to share files and information. However, sending data unprotected outside your secure networks without the right level of control can pose a significant risk to your school particularly with email related data breaches being the most common type of breaches.

Subscriptions to our Secure Encrypted Emails platform, Egress, allows you to securely share confidential information to any email address.

What options are available?

We offer these licences both individually and as a part of our wider packages.

Our data protection advice package includes as standard 3 user subscriptions to Egress which can be allocated to any staff member within the school (additional subscriptions can be purchased if required). Please find more information here Data protection information governance packages. As a part of these packages, we offer advice and assistance on all areas of Information Governance including Subject Access Requests, Information Sharing, Privacy Notices and we can even act as your Data Protection officer.

If you do not wish to subscribe to our data protection and advice services, individual subscriptions for Egress licenses can be purchased. There is no limit to the number which can be purchased and the licences can be allocated to any staff member who is required to send personal data externally. Please see information below for pricing.

Benefits for your school

• Peace of mind knowing data is being sent via a secure means.
• Reduced risk of security breaches that could result in a significant fine from the Information Commissioner’s Office. Financial penalties may be up to the equivalent of £17.5m or 4% of annual turnover.
• Reduced risk of negative media attention and damage to school’s reputation.

Cost

Three subscriptions are included in both data protection and information governance advice packages - no additional cost.
Additional subscriptions (over three) for package A & B holders - discounted rate of £72 per additional subscription.
Subscriptions for schools not signing up to a data protection and information security advice package - £80 per subscription.

Where more than 5 licences have been purchased a discount of 10% will be applied to each of the additional licences. (Initial 5 licences will be charged at full price and the discount applied to the remainder).

Please complete the form below with the details of email addresses which require subscriptions (please note without this form completed we will be unable to process your order.

Schools IT secure email booking form order form.‌

CiA name: Schools IT
Internal supplier code: 2171

Contact

Information governance team
Tel: 01332 640763
Email: data.protection@derby.gov.uk

How to order

Now you have selected the services you require, please visit the how to order services section to find out how you can place your order.